Xythos brings order to document chaos
WebFile Server provides a flexible platform for storing and sharing documents
Outlook 2003 has a feature similar to Intellittach, but it requires SharePoint Portal Server (at an additional cost) on your network, and it lacks the granular access control found in WebFile Server.
WebFile Client allows you to easily integrate your document management with your everyday desktop applications. Through WebDAV and Microsoft Web Folders, you can map drive letters directly to specific WebFile Server folders. From Explorer or any other desktop application, you can quickly access stored content using a familiar environment with all of the same management features.
Unlike SharePoint, WebFile gives you greater control of how and when files are available to users, even users outside the firewall. Version tracking, file locking, and event logging are some of WebFile Server’s best features. Version tracking is available on a file-by-file basis, allowing you to keep multiple revisions of a document.
Event logging helps you track which users are accessing files and, more importantly, what actions they are taking with the files. I could see who was reading and then writing a particular file from WebFile Server, at what time, which version, and from which IP address.
Being able to track file usage in this detail is invaluable when trying to make sure no unauthorized users are accessing your document store. You can also lock files to prevent others from accessing them.
WebFile Server includes physical record tracking in addition to the electronic document storage, so all of your record management is done via a single system. There is also a Scan Manager client that allows you to import physical documents into the system quickly and easily.
I liked the fact that WebFile will use your existing directory for user authentication and authorization. It handles user management by connecting to Active Directory or LDAP and simply “passing through” the user information, meaning you do not have to maintain duplicate user lists and thus reduce management overhead.
I found WebFile Server to be a great package for managing unstructured data. It can easily handle millions of documents of any sort yet still maintain its ease of use. I like the search and retrieval capabilities, and the browser interface is first-rate. The liberal use of WebDAV, HTTP, and Java technologies makes WebFile Server a very flexible solution that is not limited to a specific platform or operating system.