Xythos brings order to document chaos
WebFile Server provides a flexible platform for storing and sharing documents
Storing and retrieving files for personal use or small workgroups is typically nothing more than a series of folders located on a file share organized by whatever naming conventions seemed appropriate when the files were created.
As the number of users increases, along with the number of files and documents, locating a specific piece of information becomes time-consuming and in some cases impossible. Enterprises need a powerful yet easy-to-use document management system to reclaim their scattered, unstructured information.
WebFile Server provides all necessary document management tools, but it lacks some of the high-end bells and whistles (such as imaged-document rendering and multibranch versioning) found in competing products Documentum Enterprise Document Management and Hummingbird DM. However, what you give up in specialty features you get back in ease-of-use, deployment, and flexibility. Overall, WebFile Server proved to be a solid, powerful system that will handle most if not all enterprise document storage and retrieval needs, although its price tag may keep smaller companies away.
WebFile Server installs on IBM AIX server, Linux, Solaris, and Windows. It includes the Apache Tomcat Web server as its default Web engine, but if you already have BEA WebLogic, IBM WebSphere, or another J2EE-compatible Web server, you can use it instead. You can also use the bundled PostgreSQL database engine as your document repository or an existing Oracle, DB2, or Microsoft SQL database server.
For my test, I installed WebFile Server on a dual-Xeon Windows 2000 Server with the default installations of Tomcat and PostgreSQL. Unlike other high-end document management platforms that can take days to plan and implement, I had WebFile Server running in less than a day.
The Windows-based WebFile Client provides additional functionality, such as direct access to the Xythos document store, through WebDAV as well as context-sensitive support in Windows Explorer for file- and folder-specific actions and Intellittach, Xythos’ intelligent file attaching feature.
Intellittach allows you to e-mail a link to a file stored in WebFile Server instead of sending the file itself, which in turn decreases network and mail server overhead. You retain control over the file through your WebFile Server permission settings, including version tracking and access logging.