Projects move quickly, so you can't spend a lot of time crafting decks and leads. But if you use the project Weblog to gather and post key documents such as specs or status reports as well as selected e-mail discussion-related to them, you'll find it's easy to get into a rhythm: quote fragments on the Weblog, upload the supporting documents, and link to them. Radio UserLand shines here because it will automatically upload anything you copy to the /radio/www/gems directory: images, PDF files, Word or Excel files. A simple Web-accessible repository augmented with brief commentary explaining what has been posted and why turns out to be a powerful team coordination aid.
With judicious use of both chronological and topical views, you can pack a lot of information onto the home page. But you have to make effective use of your archives too. It's helpful to repeat your chronological and topical indexes on archive pages. In Movable Type by default and in Radio UserLand by means of some simple add-in macros, you can also link each archive page to its predecessor and successor. Since related items often cluster together on the project timeline, this kind of sequential access is handy -- particularly when a search drops the reader into the middle of your archive.
No matter how effective your navigational scheme, there's no substitute for full text search when you need to find something that's vanished from current view. Movable Type, which is server-based, has supported search out of the box since Version 2.5, though many Movable Type sites still don't take advantage of it. Radio UserLand, which is client-based, doesn't offer search. In either case, if your Weblog is public -- as it might be if you're using it to support a product or service -- you can use a hosted search engine to make it searchable. Atomz.com or Master.com will index and search hundreds of pages for free. That's a trivial quantity by commercial Web site standards, but plenty for most Weblogs. If you're running behind a firewall, you clearly can't rely on public search services. Any intranet search engine can meet the need, though. One way or another, do make your project Weblog searchable. There's no point in building a collection of documents that you can't search.
Like Ben Ko, I'm eager for more powerful writing tools that will make it even easier to gather documents and messages and shape them into a project narrative. By pushing current tools to their limits and beyond, we'll discover what those next-generation tools need to be.