HP also announced that the U.S. Department of Defense certified Trim version 7 suitable for official records-management use by the U.S. services, under the version 3 standard of DoD policy 5015.2-STD.
Although developed for military certification, about half of HP's nonmilitary prospects have used 5015.2 as a requirement for purchasing records management systems, Eitenbichler said.
Although not a leader in the records management market, HP's Trim is a mature, if not yet fully comprehensive offering, said Forrester senior analyst Brian W. Hill. Leaders in this space include products from CA, EMC, IBM, Open Text, and Oracle. Trim still lacks support, for instance, in ingesting some material from legacy records management systems.
The new version makes strides in filling out the needed capabilities.
"This is a significant release for HP, and I'm encouraged by the direction," Hill said. The company's "ability to integrate with SharePoint goes a long way in addressing the market's needs."
SharePoint itself has some records management capabilities, and the new version due this spring will have even more.
A Forrester survey found that 17 percent of organizations using SharePoint used the records management capability. Yet SharePoint's native capabilities aren't "sufficient for most organizations," Hill said, noting that enterprises still find difficulties with the software in declaring records, as well as setting file plan constraints and legal hold limitations. Also, it hasn't been certified under 5015.2-STD yet.
Although a mature technology, the electronic records management market seems to be going through a period of change, Hill said. In a survey conducted last fall, Forrester found that 56 percent of records management managers plan to ramp up or extend deployments in 2010. Many already run records management systems but need to "put retention controls around a broader array of electronic assets," Hill said.