Synchronizing task lists from SharePoint into Outlook
Your project team might also store lists of tasks within a SharePoint site. This is particularly interesting in a scenario where other users of SharePoint directly assign tasks to you within the user interface. If you do not have SharePoint alerts set up to notify you of new activities on your site, and you fail to check the website often enough to keep updated and fresh on new developments, then you might miss a deadline or not complete a task the right way.
You can use Outlook as a single place to collect information about all your SharePoint tasks.
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By synchronizing tasks between SharePoint and Outlook, you can use Outlook as a single place to collect all of the information on whatever tasks you have on your plate.
The two-way synchronization for tasks works exactly the same way as it does for calendars -- changes in one place automatically make their way to other linked places with no muss and no fuss.
Sharing Outlook contact details with SharePoint
Your team might also store important contact details and information in a SharePoint site. You can synchronize this to Outlook in the same way as you can with calendars and task lists.
In this series
Now for a bit of a technicality: SharePoint stores contacts in its database a little bit differently than does Outlook. Some of the fields are named differently. This could affect how your mail merges perform, for example, if you're trying to blast out a piece of email or snail mail to a group of contacts that is represented within Outlook but linked from SharePoint. Luckily, the differences are minor, but they still exist nonetheless. (See chart, below.)
Outlook vs. SharePoint field names
Jonathan Hassell runs 82 Ventures LLC, a consulting firm based out of Charlotte, N.C. He's also an editor with Apress Media LLC. Reach him at email@example.com.
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