Also, you can then select how the choices will be displayed, allow users to write in choices and pick a default value. Finally, you can add this new column to the default view of the site so that it becomes immediately visible to users. Now you have a consistent set of choices to track additional information.
You can add a drop-down list that has choices about an item's status.
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When you upload a document to this library with the new column's presence enforced, after upload you get a window asking you to choose from the selections you defined when creating the column. That choice, after you confirm it by clicking OK, is then populated in SharePoint's database and displayed in the column in the default view. You can change it by editing the item's properties.
If you are working on a Microsoft Office 2010 document in a library, and choose to save it back to the library, you'll also be prompted for the status within the individual Office application. In other words, all of the ways you interact with documents will now have that new column selection required.
3. Use the Explorer view when doing more than simple file maintenance. If you are uploading a big group of files to SharePoint, it can be cumbersome to try to fit them all into the drag-and-drop window. Or maybe you want to copy a lot of files out of SharePoint onto, say, a thumb drive for transport. Luckily there's a way to make your SharePoint site's document libraries appear just like any other disk in your file system.
You can use make SharePoint look like any other disk in your file system, with an Explorer view.
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Open a document library within your Web browser (I have found that Internet Explorer works best for this), and, from the Library Tools group, click the Library tab. Then, from the Connect & Export Ribbon group, click Open with Explorer. You may get a security warning you need to acknowledge -- click OK or Yes on this, depending on how your system is configured -- and then you'll get a standard Windows Explorer or File Explorer window just like you're used to. Copy, paste, cut and move to your heart's content from here.
Note that for this to work, you need to either be within your corporation's campus network, have DirectAccess enabled or be connected to your company VPN, or be accessing an external version of your SharePoint site. So if you're at home with no VPN and you try to access http://sharepoint (an internal URL your company may have), this Explorer view will not work. Also, some corporate administrators turn this feature off for security and information protection reasons, so check it out first before you depend on it, just to make sure it works in your organization.