November 10, 2009

What to do when you inherit a low-energy IT team

Quarantine the sources of low-energy contagion and bring in sources of high energy to replace them

Dear Bob ...

I just took a new CIO job. It's a turnaround situation -- the entire company knows it needs IT and is equally sure my IT is a complete waste of budget.

[ Also on InfoWorld, Bob Lewis has advice for managers taking on a new team: "You can have an early, effective impact as a new manager" | Get sage advice on IT careers and management from Bob Lewis in InfoWorld's Advice Line newsletter. ]

I've been here a month. The group I manage (calling it a team is overly optimistic) reminds me of Eeyore in the Winnie the Pooh videos. Everything's a problem, it's undoubtedly going to rain today, and nobody likes them.

My direct reports -- the so-called leaders -- are, if anything, worse than the employees who report to them. They've made it clear to me that my problem is that I don't understand how things are done around here. To give you a sense of how bad it is, I asked one of them to do something yesterday and he actually pulled out his job description and explained that what I asked for isn't on it.

A few of the business managers have empathized with my situation. I try to be poker-faced about it, not wanting to undercut my own department, but it's hard. A couple of the business managers also let me know that if I think my managers are bad, I should have seen my predecessor. He was here for three years, and in that time every manager in the company learned his response to any request: "We can't."

I want to give my I-wish-it-was-a-team the benefit of the doubt. My question: Do you see any way to turn them around, or do I have to write them off as damaged goods and start over?

- Drained


Dear Drained ...

Let me summarize. You're surrounded by energy-sucking vampires. You suspect your predecessor was Dracula -- the energy-sucking vampire that turned them into energy-sucking vampires. Dracula is gone. He's left his handiwork behind. They're sucking your energy away, and if you aren't careful you'll turn into one, too.

You don't have to write them all off. You will probably have to write off one or two -- the ones who were willing volunteers.

What you have to do without any further delay is to let your maybe-they-can-become-a-team know what success looks like. Don't just tell them, either. Write it down, in no more than one page of bulleted points. If they want to continue to be managers in your organization they need to (and these are just suggestions):

  • Show initiative: You expect managers to look for what needs to be done that isn't getting done. Those who do will find a lot of opportunity. Anyone who waits for you to explain it to them won't be a manager in your organization.

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BladeRunner 10-Nov-09 9:42am
Excellent advice. I've done the change management role a few times and key was setting organized set of expectations up front (these are a great list), sit everyone down, walk through them, then get the committment. Washing out someone shows you are committed to the path. Also hunt for diamonds in the rough, I always seek out a few of the lower level high-energy get it done types (the ones that really get things done and that others respect) that you can use to work bottom up and even promote quickly.
JAYT 14-Nov-09 11:27am
Rubbish advice. You should sit down with the team leaders and some of the employees and find out what has lead to this situation. Most IT workers are highly educated self-motivated professionals. It is much more likely the situation you describe has resulted from multiple projects without proper business sponsorship, and under-resourced in terms of people, hardware and time. The CIO commenting is more likely the type of person who operates at such a high level that the board gets a "Yes" to whatever it asks for, despite the fact a more experienced leader would obtain a thorough analysis of a project's real costs and resource requirements. (And yes, depending upon the nature of the project there may be a high degree of uncertainty about cost and resources required. A CIO who cannot explain that to the board needs to climb back into his coffin in Transylvania and leave the department to get its job done without a counter-productive evil head.)

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