10 tips for easing IT change management

Those potentially messy transitions demand clear communication and taking a long view

Whether you’re shifting to a new technology framework or outsourcing key IT functions, implementing change can be unsettling for everyone -- and not just those who may find themselves in a new job when the dust settles. Here’s how to survive and even thrive in the midst of disruption.

1. Spread the word. Big changes should never be a secret. Issue regular updates even when there’s little to report, advises Pam Butterfield, a longtime consultant and president of Business Success Tools. That will help minimize rumors and stem the flow of misinformation.

2. Speak with one voice. Employees need to hear a consistent message, even if it’s bad news. Stick to the script, and don’t say “I don’t know” when the real answer is “I know, but I’m not allowed to say.”

3. Encourage feedback. Create forums where staffers can ask questions and discuss their concerns. It’s better to have discontent out in the open than festering in the cube farms.

4. Train early and often. In most cases it’s cheaper and more efficient to train your existing employees than to find new ones. Training should be an ongoing process, not a one-time event, says Katherine Spencer Lee, executive director at Robert Half Technology.

5. Don’t let knowledge walk away. You want your best employees to stay, even if their jobs don’t. Smart companies offer in-placement services that make it easy for staffers to find other opportunities within the organization.

6. Get the skills. If your managers don’t have the necessary interpersonal skills, bring in an HR or change management consultant to help make the transition.

7. Understand your IT portfolio. “You need to establish shared situational awareness, so everyone, including management, has the same view of what’s installed and how the new disruption affects it,” advises Jeffrey Kaplan, director at consultancy PRTM.

8. Think strategically. Only about one in five organizations plan IT budgets more than 12 months out, Kaplan says, but companies that take a long-term view of their portfolios handle disruption better.

9. Be realistic. More than likely, things will take longer and cost more than you think. Don’t expect everything to be back to normal in six months.

10. Think transformation. If you know change is coming, it shouldn’t be disruptive, says Michael Kogon, CEO of IT consultancy Definition6. “A security breach or a fire is disruptive because it comes as a surprise,” he says. “But if you’ve announced you’re adopting a telecommuting program to reduce office space costs and then you do it, that’s called a ‘plan.’ ”

Mobile Security Insider: iOS vs. Android vs. BlackBerry vs. Windows Phone
Recommended
Join the discussion
Be the first to comment on this article. Our Commenting Policies