At Ingram Micro, executive president and CIO Mario Leone doesn't think about how much he will spend on disaster recovery.
That's because the global electronics distributor weaves its disaster recovery requirements into its broader business objectives and its SLAs (service-level agreements) with its 15,000 users. Since 2010, the IT shop has been cutting costs and meeting its service and disaster recovery commitments by using a hybrid cloud made up of its own virtualized hardware at colocation facilities in Chicago, Frankfurt, and Singapore.
And rather than paying for dedicated recovery hardware that sits around waiting for a disaster, it uses virtualization to shift workloads from a failed server to one running a less critical workload. "We're always using that architecture for something," says Leone.
More and more IT shops are using technologies like virtualization and replication to make disaster recovery just another service, sometimes using the same servers, network, and storage that run order entry, email, application development, or other services. This merges what historically were disaster recovery and business continuity efforts, protecting the business against not only rare disasters, but also human error or equipment failures.
Some store only data (and perhaps templates for virtual machines) off-site, creating (and paying for) the physical hardware to run them only when needed. "We can recover at our remote site much, much faster by just being able to fire up the system images of the VMs," says Justin Bell, systems administrator at Strand Associates, an engineering firm in Madison, Wis. Even if the server infrastructure at that site is less robust than the one at the primary site, "we could run in limited capacity, on much less hardware, until we got things back up at our primary site."
Other organizations have done away with dedicated disaster recovery systems. They shift production work to test or development servers during outages and defer work that's less critical.
More demands, more risk
These changes are driven by ongoing pressure to cut costs while maintaining continual uptime, and by the flexibility provided by server, storage, and network virtualization. Meanwhile, a recent spate of natural disasters, along with stricter regulatory requirements, has made disaster recovery the No. 1 subject of client inquiries at research firm Gartner, says analyst John Morency.
However, Forrester Research reports that enterprise disaster recovery/business continuity budgets are stuck at 6 percent of total IT capital and operating budgets and that concerns such as "consolidation, business intelligence and virtualization" are given higher priority when it comes to spending.
Meanwhile, the list of critical services that need protection keeps growing, with communication tools like VoIP and email gaining "critical" status alongside traditional business applications like order entry and ERP. Finally, it's necessary to ensure uptime not only after major disasters, but also in the event of localized failures, and many companies need the ability to quickly recover just one file rather than an entire system.
Recovery in the cloud
By separating virtual servers, networks, and storage capacity from physical hardware, virtualization gives users many more choices in disaster recovery strategies. "When you recover a virtual machine, it doesn't matter where we put it," says Kurtis Berger, IT manager at Provider Advantage NW, a healthcare software and services company in Beaverton, Ore. "At each of our data centers, all of our VM servers are pretty much the same. [Almost] any old box will handle the prescribed load, and it'll be good enough to recover some VMs onto."
Disaster recovery is also being transformed by fast, easy-to-use replication software that copies data between primary and recovery sites in near real time. One such offering, Double-Take software from Vision Solutions, allows users to sync data among servers and establish failover protection in about 20 minutes, says Joseph Pedano, senior vice president for data engineering at Evolve IP, a provider of cloud-based IT services in Wayne, Pa.
Martin Mazor, Ingram Micro's director of global information assurance, wouldn't discuss which products he uses, but he says replication allows his company to recover systems much more quickly than the full day it would take to ship tape offsite. Ingram Micro has also invested in tools that provide a single performance dashboard for all of its worldwide operations, and it has offered employees training in areas as operational management and the handling of incidents and problems.
Evolve IP uses VMware virtualization technology, and Pedano says backup and recovery tools now feature improved VMware integration, making it easier to replicate and restore not just servers, but also their associated databases and security systems.
To successfully restore a business service like email or order entry, IT must recover the application server as well as associated components (such as an Active Directory server that contains user information or a database that holds inventory records), and it must do so in the proper order. Taking these dependencies into account is a major area of focus for vendors.
Symantec, for example, recently announced that enhancements to its backup products combine more granular backup and recovery of VMs with the ability to account for dependencies among VMs. The enhancements, found in products for businesses of all sizes, also make it easier to use multiple public or private cloud backup services , and to convert a physical server at a production site to a virtual server at a recovery site, says Dan Lamorena, director of product marketing for Symantec's storage and availability management group.
Continuity Software's RecoverGuard software is designed to automatically check all critical infrastructure components, such as the file system and virtualization components, and identify vulnerabilities that could cause downtime and data loss. It looks for vulnerabilities using a database of "signatures" similar to the ones antivirus tools use to identify malware. The database is updated by the vendor's researchers and its users, says CEO Gil Hecht.
Other products with those capabilities include VMware vCenter Site Recovery Manager, which also supports custom scripting and automation to ensure that VMs are brought up and reconnected in the proper order across multiple sites, says Gaetan Castelein, VMware's director of product marketing.
Making it pay
Often, the only way to get funding for disaster recovery systems is to demonstrate that they deliver more than just "insurance," or that they can even pay for themselves. For example, Strand uses FalconStor Software's Continuous Data Protector appliance to replicate about 50TB of data and 25 virtual servers between its remote offices and headquarters. This is not only easier and less expensive than using a colocation facility, but the higher bandwidth required for the replication also makes it easier for employees to videoconference and share complex engineering documents.
That bandwidth also allows Strand to "take snapshots every hour on the hour, so we can facilitate a file restore in about three to five minutes," says Bell. Given the expense the company would incur if an engineer had to repeat several hours of work, the ability to take snapshots helps justify the cost of disaster recovery even without a disaster, he says.
Thorntons Inc., a Louisville, Ky.-based convenience store operator, recoups much, if not all, of the cost of disaster recovery by using DataCore Software's SANsymphony storage virtualization software on XIOtech SANs it purchased to support its newest servers, while moving its older Dell Compellent SANs and older servers to nearby space it already leased as a disaster recovery site. Senior network engineer Kevin Schmidt says that gives the company disaster recovery for its full application environment, not just its data, and it has improved performance and cut the time required to produce a profit and loss statement from 10 or 12 hours to less than five hours.
Another benefit is that virtualization allows the company to use the Dell Compellent storage, for which it paid $350,000 in 2007, as a recovery platform for its newer XIOtech storage.
Cloud disaster recovery? Not so fast
Some providers say cloud-based disaster recovery will bring the benefit of true disaster recovery, rather than just backup, to small and midsize businesses that until now couldn't afford it.
Pat O'Day, co-founder and CTO of Bluelock, a provider of public cloud virtual data centers, says customers are increasingly satisfied with cloud security. Many security experts say even public cloud environments in which multiple customers share hardware can be made secure with the proper processes.
But a fall 2011 Forrester Research survey showed that only 11 percent of large enterprises and 9 percent of small to midsize businesses had adopted recovery as a service, with 35 percent of large enterprises and 41 percent of SMBs saying they were interested in it but had no plans.
Berger says cloud providers only promise "not to go into your servers" when he questions them about security. "To me, that's not enough," he says, adding that the disaster recovery prices he's hearing -- $500 per month per server -- are "more than I can justify." He instead uses Acronis Backup & Recovery to back up approximately 60 VMs at two data centers. The facilities are only a half-hour apart, so this setup would not meet some definitions of a disaster recovery system, but he says it covers most of his needs because the applications aren't mission-critical.
Hecht downplays resistance to cloud-based disaster recovery, saying the smallest companies typically host their entire infrastructures in the cloud, and thus get some level of disaster recovery simply by keeping applications and data off-site.
Smaller companies that do choose the cloud typically don't do it for the savings, he says, but because "it's just so much simpler to have a system you set up and forget."
While midsize organizations have some incentive to consider disaster recovery in the cloud, few of them use the cloud for mission-critical systems that require true disaster recovery -- and what they get in the cloud is closer to dedicated hosting (with the customer's data and systems running on separate hardware) rather than a multitenant, elastic, pay-as-you-go public cloud, Hecht says.
Most large organizations are big enough to provide disaster recovery themselves, he says, and even if they weren't, "there's no good solution" for protecting sensitive applications in the cloud.
Cloud disaster recovery is also not suited for applications that rely on older platforms that most cloud providers don't offer, or large databases that don't perform well in the cloud, says Morency. Users also need to watch for the hidden costs of software licenses some cloud vendors charge for software sitting unused on remote VMs or disaster recovery systems, he says.
Both Gartner and Forrester also warn that most cloud disaster recovery providers will refund only a portion of a customer's fee if disaster recovery falls short -- nowhere near enough to make up for the potential revenue loss that such an event could cause.
The cost of the bandwidth required to quickly recover an organization's VMs and data from the cloud is often an unwelcome surprise, says Alan Arnold, executive vice president and CTO at Vision Solution Management, which provides high-availability and disaster recovery software and services. Some customers and providers opt to physically ship portable hard drives via overnight courier, says Arnold, recalling that one user joked that "FedEx is still the largest-bandwidth network out there."
With IT so central to the business and budgets so tight, it's essential to get input from top business managers to assess which applications deserve the highest levels of protection. Ingram Micro, for example, conducted a business impact analysis that put various applications in different tiers, with voice, email, ERP and ordering among the top priorities. The company thought of it "just like an insurance policy," says Mazor. "It helped us think of how much insurance we're going to buy."
Scheier is a veteran technology writer. You can contact him at email@example.com .
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This story, "Disaster recovery on double duty" was originally published by Computerworld.