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The great Office Server smorgasbord, part 4: Office Project Server 2007 pleases

Microsoft Office SharePoint Server 2007 and Office Project Server 2007 make a smart combination for team management


Specific points of enhancement include integration with the Windows Workflow Foundation, document libraries, organizationwide search capability and team work site orientation. To clear some confusion right off the bat, however, MOSS includes a list feature called Project Tasks, which offers some Gantt-style features. This is an independent feature, however, and has no relation or connection to Project Server 2007.

 The Bottom Line

Office Project 2007 and Microsoft Office Project Server 2007
Microsoft, microsoft.com

Good  7.2
criteria score weight
Ease-of-use 7 20%
Features 8 20%
Management 7 15%
Scalability 7 20%
Security 8 15%
Value 5 10%

Cost:
Office Project Standard 2007 (client): $349 - upgrade, $599 - new; Office Project Professional 2007 (client): $599 - upgrade, $999 - new; Project Server 2007 - $4,424; Project Server CAL 2007 - $159 (all subject to volume pricing discounts)

Platforms:
Client: Microsoft Windows XP, Vista; Server: Microsoft Windows Server 2003

Bottom Line:
Project Server 2007 is not only a worthwhile upgrade to Project Server 2003 from a stand-alone perspective, it also has the capability to change how teams work and get managed when used in combination with SharePoint Server 2007. There's a definite learning curve here for server administrators as well as a meaty planning process, but the benefits of that work can be huge.

About our Reviews and Scoring Methodology

Microsoft, Project Server 2007
Click for larger view.
If you want to upgrade an existing Project 2003 server to Project 2007, you are in for some detail work. There are no easy wizards here. Migrating data is done via a special .ini file with a series of possible switch parameters that must be configured using a text editor. And, by the way, this step is mandatory. You’re not going to get away with running a 2003 Project Server next to a 2007 Project Server and waiting until the data migrates itself through user interaction; Project Server 2003 and Project Server 2007 can’t communicate, so the upgrade process is unavoidable.

Once you’ve upgraded, it’s time to connect your existing Project Server 2007 farm to a new or existing MOSS farm. This isn’t just a straightforward matter of enabling communication between the two, however. Your first task in this scenario is to move your Project Server machines into the SharePoint domain which unfortunately means you will need to take the SharePoint farm down for this operation. The Project Server 2007 disks will need to install files on each SharePoint Server with front-facing client functionality. Once installed there, each of those instances will need to run the SharePoint Products and Technologies wizard. After that, you’ll need to decide which of those machines will become actual Project Server application servers. Only on the Project Server application servers will you need to enable the Project Application service from the Central Management console. This all sounds involved, but Microsoft’s documentation makes it a fairly easy step-by-step process. The tricky part is managing your planning process properly so you know which services need to be enabled and where.

Once all that work is completed, you’re still not done. Now, SharePoint is going to want to control the management of all team work sites. So the team sites you’ve configured under Project Server will need to be migrated to the MOSS machine as well. After that, you’ll also need to unhook Project from its internal configuration manager and wire it into SharePoint’s equivalent. Again, Microsoft’s docs make this a fairly simple set of steps, but if you’ve got a choice, installing Project Server within a SharePoint farm right from the start is easier.

Finally, all the clients who were looking to Project Server for their team sites will need to be pointed at the new sites running off SharePoint -- that’s the easiest part. You will need to remember that any clients looking to access Project’s SharePoint features will still need to have the Office Project Professional 2007 client installed. We suppose that’s reasonable given the nature of Microsoft, but we were actually hoping to see some included viewer functionality within SharePoint that would allow non-Project client users at least to see certain Project files even if they couldn’t alter them. Even with the Web Access UI, however, that doesn’t seem to be possible.

New interfaces and features
So after all this installation hassle, what does Project Server 2007 really give you? First, it smartens up your Project Server team work sites. These now have access to SharePoint-managed permissions, document libraries, communication capabilities, and search indexes. SharePoint users will be able to access Project data, not just to simply manage projects but also as part of SharePoint workflows.

Oliver Rist is senior contributing editor of the InfoWorld Test Center. He also writes the SMB IT blog and the Enterprise Windows column. Brian Chee is a senior contributing editor at InfoWorld.
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